Why Apolaris AI

Apolaris AI runs your whole business from one place — appointments, sales, customers, inventory, payroll, messaging, and reporting — with built-in AI doing the busywork. Instead of stitching together a booking app, a spreadsheet, a chat inbox, and a separate till, everything shares the same data, so what you sell, who you book, and what you earn all stay in sync automatically.

One platform instead of many tools

When your calendar, point of sale, customer records, and stock live in separate apps, you re-type the same information over and over and the numbers never quite match. In Apolaris AI they are one system:

• Book an appointment and the customer, service, and assigned staff member are already linked.
• Ring up the sale and it flows straight into your revenue and into that customer's history.
• Sell a product and inventory drops automatically.

AI that does real work

Apolaris AI is not a buzzword bolted on — it works across the day:

• The AI Assistant (Copilot) answers questions about your business and can create bookings or look up numbers for you.
• No-code Automations let you build "when this happens, do that" rules — like a reminder before an appointment or a follow-up after a sale — without writing any code. The same module also runs proactive insights and built-in routines.
• A booking agent in the Contact Center replies to customers and takes appointments around the clock.
• Cameras & AI Vision watch for events you choose and alert you.
• Analytics surfaces insights and suggestions you would otherwise have to dig for by hand.

Built for one shop or a hundred

Whether you run a single location or a growing franchise, Apolaris AI handles true multi-site and organization structure. Switch between sites, compare performance, and even run HQ-controlled material ordering for franchisees — no separate "head office" spreadsheet required.

Keep customers coming back

Reward repeat business and measure your campaigns without extra tools:

• A built-in Loyalty program tracks points and tiers on each customer's account, so staff can apply rewards right at checkout.
• Discount codes let head office create promos that apply at the till to measure what each campaign actually drives.

Talk to customers everywhere

Reach customers on the channels they actually use through the Contact Center, with reminders, quick replies, and automations that cut down no-shows — all tied back to the same customer record, so nothing falls through the cracks. With the SMS module, the platform can also send text reminders and notifications once your provider has it configured.

Numbers you can trust, instantly

Because every booking, sale, expense, and shift is captured as it happens, your Analytics & Data Explorer reports are live and accurate. No exporting, no manual pivot tables, no month-end scramble to reconcile what really happened.

Secure by default

Apolaris AI is built to protect your business data:

• Sign-in is hardened against automated attacks (rate limiting, bot challenges, and more).
• Two-factor authentication (2FA) can be required — for everyone, or just for managers and admins — so a stolen password alone is not enough to get in.

Your provider helps you set the right security posture for your organization.

Works your way, anywhere

Apolaris AI works in your language and runs on phone, tablet, or computer — front-desk staff, managers, and owners each see exactly what their role needs. Front-desk staff and service staff can work from the streamlined Employee workspace (Caja), a scoped staff view that keeps them focused on their day-to-day without the full management dashboard.

Open to your other systems

For teams with developers, an open REST API plus integrations and webhooks let you connect Apolaris AI to the rest of your stack — so the platform fits your business, not the other way around.